Prepare requests
Draft focused requests with guided tools, request packs, and jurisdiction-aware templates.
Wisconsin Open Records·Requester-side platform·Est. 2026
Wisconsin open-records platform
Wisconsin open records, managed from request to result.
Recaran helps Wisconsin requesters — citizens, journalists, advocates, researchers, and legal professionals — prepare, send, track, analyze, and document open-records requests under the Wisconsin Public Records Law (Wis. Stat. §§ 19.31–19.39) from one complete requester-side command center.
Recaran provides organizational, drafting-support, and informational tools for requesters — not a law firm, and not legal advice.
Built for requesters of every kind
CitizensJournalistsAdvocatesResearchersLegal professionals
Built on a strong Wisconsin foundation — designed for national expansion.
recaran.com/workspace · Command Center
Recaran Command Center
Every active request, one dashboard
7
Active matters
1
Overdue
2
Due soon
4
Open gaps
Holmen Flock / ALPR Records
Holmen Police Department
Awaiting responseFollow-up Jun 3Council email search
City of Madison
Partial productionOn trackVendor contract records
Dane County
Fee estimateDue soon
The complete request lifecycle
Everything a request needs, in one place.
Recaran carries a public-records request from first draft through final production — not just the filing, and not just the filing cabinet.
Send it for you
Recaran sends your request by email or certified mail and preserves a timestamped record of how and when it went out.
Capture agency replies
Give each matter its own inbox address; agency replies and attachments log to the matter automatically, with the original PDFs viewable in-page.
Track deadlines
Monitor follow-ups, fees, statuses, missing records, and withholdings as they move.
Analyze responses
Review what was produced, flag unresolved categories, and organize the records.
Build complete matter records
Maintain a full chronological history you can review, export, or share.
The problem
One request, scattered across everything.
Open-records requests become difficult to manage across emails, attachments, deadlines, partial productions, fees, denials, and follow-ups. The work outlives any single inbox thread — and the details that matter get lost in the scatter.
The Recaran solution
Every request becomes a complete, structured matter.
Recaran gives each request one home that holds everything it generates, from the first draft to the final production:
Request textAgency & custodian detailsSubmission evidenceAgency communicationsAttachmentsProduced recordsDeadlinesFeesMissing-record categoriesWithholdingsIssue tagsChronologyFollow-up actionsPacket exports
How it works
Manage the complete request lifecycle.
Recaran follows a request through every stage — not just filing it, and not just storing what comes back.
- 1
Prepare
Use guided drafting tools, request packs, and jurisdiction-aware templates to prepare a focused request.
- 2
Send
Recaran sends the request to the agency by email (preferred) or by mail for an added fee, and records proof of transmission.
- 3
Capture
Associate agency replies, attachments, and communications with the correct matter.
- 4
Track
Monitor deadlines, follow-ups, fees, statuses, missing records, and withholdings.
- 5
Analyze
Review agency responses, identify unresolved categories, and organize the produced records.
- 6
Document
Maintain a complete chronological matter history you can review, export, or share.
Recaran Command Center
See every active request from one command center.
The portfolio dashboard keeps every matter, deadline, and open gap in view — so nothing slips between requests.
- Active matters at a glance
- Overdue follow-ups
- Due-soon matters
- Open record gaps
- Open withholdings
- Average days since contact
- Matters on track
- Suggested follow-ups
- Upcoming reminders
- Recent activity
ViewsListTableBoardCalendar
Explore the platformrecaran.com/workspace · Command Center
7
Active
1
Overdue
2
Due soon
4
Open gaps
- Awaiting response
Holmen Flock / ALPR Records
Holmen Police Department · Follow-up June 3
- Partial production
County Sheriff Audit Logs
Trempealeau County Sheriff's Office · Follow-up June 5
- Redacted production
City Police Body Camera Records
City Police Department · Follow-up June 7
- Clarification requested
School Board Email Search
School District · Follow-up June 4
Recaran Workspace
Every request becomes a complete matter workspace.
Open a matter to manage its requests, communications, records, timeline, fees, missing records, withholdings, reminders, agency contacts, and packet exports — all in one place.
Flock / ALPR Records
Holmen Flock / ALPR Records
Overview
Chronology
Communications
Documents
Missing Records
Withholdings
Packet
Status
Awaiting response
Last response
Acknowledged May 21
Next follow-up
June 3
Open missing
4
Chronology
- May 17Initial request logged
- May 21Agency acknowledgment preserved
- May 24Record categories reviewed
Matter statusLast responseNext follow-upOpen missing-record countRecommended next actionsMatter readinessAgency & custodian infoFee trackingRemindersIssue tagsPacket exports
The complete toolkit
Every part of a records request, in one workspace.
Recaran is more than a tracker — it’s the full requester-side toolkit. Here’s what’s built today, from drafting and sending through capture, analysis, and accountability.
Prepare & send
Guided intake wizard
Request packs + jurisdiction-aware templates, single matter or multi-agency batch.
Compliance-reviewed sending
Email or certified mail via Resend through a review queue, with a timestamped record of how and when it went out.
AI request refinementBeta
Sharpen a draft and derive record categories before it goes out.
Capture & organize
Per-matter inbox
Each matter gets its own address; agency replies and attachments log to it automatically.
Document library & viewer
Folder-grouped PDFs, emails, and images viewed in-page, with page-anchored annotations.
Records-requested checklist
Track every record category — your request and the gaps — through to resolution.
Analyze & resolve
Withholdings & § 19.36 helper
Log redactions/denials against the Wisconsin exemption taxonomy, with an appeal ladder and auto-drafted challenge letters.
Fee ledger
Itemized estimates, invoices, payments, and waivers alongside headline fee status.
AI response analysis & OCR searchBeta
Summarize a reply, flag unresolved categories, and full-text search across documents.
Community & intelligence
Authorities directory & report cards
Every Wisconsin authority, filterable by jurisdiction and graded on responsiveness.
Records Database & Investigations
Selective, redaction-controlled contributions and collaborative authority-level analytics.
Share, embargo & standing
Revocable read-only links with publish-date embargo, plus karma, badges, and a leaderboard.
Items marked Beta are built and ship dark until configured — AI assist requires a model key, and OCR / full-text search is configurable.
Dedicated matter inbox
One request. One dedicated communication channel.
Each Recaran matter can use a dedicated matter inbox so agency replies and attachments stay associated with the correct request instead of scattering across a personal inbox.
- 1Request created
- 2Dedicated matter email assigned
- 3Agency response received
- 4Communication associated with the matter
- 5Chronology updated
- 6Records & attachments organized
Request packs
Start faster with request-specific workflows.
Request packs give each matter a category-specific starting structure for common record types. Recaran also supports general open-records matters beyond these packs.
Featured beta pack
Flock / ALPR Records
Camera locations, search logs, audit logs, hotlist hits, vendor records, retention policies, and sharing records.
Police / Sheriff Records
Packet-readyIncident records, CAD logs, body-camera records, dispatch audio, policies, and law-enforcement communications.
Government Emails & Texts
Beta packEmails, texts, attachments, keyword searches, date ranges, and public-business communications.
Contracts / Vendor Records
Packet-readyContracts, invoices, bids, service agreements, subscriptions, and contractor-held records.
Board / Council / Meeting Records
Beta packAgendas, minutes, packets, notices, recordings, public-comment materials, and supporting records.
School District Records
Beta packBoard communications, policy records, curriculum materials, vendor contracts, and training records.
Budget / Spending Records
Packet-readyBudgets, invoices, payment records, reimbursements, grant records, and audit records.
Analytics & accountability
Turn request activity into measurable accountability.
Recaran analyzes nonconfidential request metadata and operational patterns — never the private contents of your records — to show how the process is actually going.
Available today
- Public authority report cards — every Wisconsin agency graded on responsiveness
- Authority response benchmarks — how fast each agency answers, and how often
- True request → first-response time (average & median)
- Request outcomes — produced, partial, redacted, denied, no records
- Withholding & denial-basis breakdown
- Fee patterns, follow-up timing & overdue tracking
- Status mix, matter readiness & contact aging across matters
- Jurisdiction & category trends
In development
Planned- AI response summaries & auto-extracted deadlines (Beta — needs a model key)
- Historical trends over time
- Cross-agency comparison reports
Analytics operate on request metadata and operational patterns. Recaran does not publicly expose your private records or request contents.
Who it’s for
Built for every kind of requester.
Citizens & open-government advocates
Prepare stronger requests, preserve communications, and maintain a complete record of the process.
Journalists & newsrooms
Manage investigations, organize productions, and track agency performance request by request.
Researchers & nonprofits
Organize long-running request projects across agencies and jurisdictions.
Legal professionals
Maintain structured records matters, timelines, communications, and exportable histories.
Who it’s for
Built for active requesters.
Recaran is built for professionals and engaged citizens who need to track multiple records requests without dropping the ball:
- Journalists tracking investigations and reporting
- Researchers assembling public datasets
- Advocates monitoring government actions
- Legal professionals building case records
- Citizens holding local government accountable
Why trust it
On the requester’s side, end to end.
We believe requesters deserve the same caliber of tools as the authorities they request from.
- Private by design: Your matters and records remain private to your account.
- Responsible analytics: Platform insights use only nonconfidential metadata.
- Exportable data: Export your communication logs and records anytime.
- Clear boundaries: Distinct separation between tools and legal advice.
- No hidden fees: Transparent pricing per emailed request.
Recaran provides organizational, drafting-support, and informational tools for open-records requesters. Recaran is not a law firm, does not provide legal advice, and does not create an attorney-client relationship.
Pricing
Plans for every kind of requester.
Pay per request, or subscribe as your request volume grows. Pricing below is informational — paid plans are not yet active.
Pay As You Go
Pay per request$6.39per emailed request
For occasional requesters who need the complete Recaran workflow without a subscription.
- One emailed open-records request
- Complete Recaran matter
- Dedicated matter email address
- Automatic response capture where supported
- Chronology tracking
- Standard follow-up tools
Individual
Recommended$33per month
Up to 15 emailed requests / cycle
The complete workflow for active, ongoing requesters.
- Complete matter management
- Dedicated matter email addresses
- Communication capture
- Deadline & follow-up tracking
- Request packs & templates
- Matter chronology
- Standard analytics
Advocate
$69per month
Up to 33 emailed requests / cycle
More capacity and deeper analysis for heavier request work.
- Everything in Individual
- Advanced matter analytics
- Enhanced reporting
- Higher request capacity
- Priority support
- Project-level tools where supported
Professional
$96per month
Up to 96 emailed requests / cycle
Portfolio-scale tooling for professional and organizational use.
- Everything in Advocate
- Portfolio-level analytics
- Professional reporting
- Exportable matter histories
- Organization & team tools where supported
- Priority support
Plans are priced per emailed request. Mailed (postal) delivery is available for an additional fee.
Government records fees, postage, printing, and third-party charges are separate.
Pricing shown reflects Recaran’s planned service tiers. Paid subscriptions and payment processing are not yet active.
FAQ
Questions, answered.
What Recaran is, what it does today, and what’s still in development.
What is Recaran?
Recaran is a complete requester-side open-records platform. It helps you prepare, send, track, analyze, organize, and document public-records requests from one command center — from the first draft through final production.
Is Recaran only a records organizer?
No. Organizing is one part of it. Recaran manages the full request lifecycle: drafting, sending and documenting, capturing agency replies, tracking deadlines and fees, analyzing responses, and building a complete matter record.
Can Recaran help me prepare a request?
Yes. Guided drafting tools, request packs, and jurisdiction-aware templates help you prepare a focused request for the records you actually want.
Can Recaran send requests?
Yes — sending is the point. Recaran sends your open-records request to the agency for you: by email, which is the preferred method, or by mail for an additional fee. Each send is logged to the matter with evidence of transmission, and the matter's dedicated inbox captures the agency's reply.
What happens when an agency replies?
Replies sent to a matter's dedicated inbox can be associated with that matter, with the communication added to its chronology so nothing scatters across a personal inbox.
Does each matter receive a dedicated email address?
Yes. Each matter can use a dedicated inbox address (for example, [email protected]) so agency correspondence and attachments stay tied to the correct request.
Can Recaran track missing records and withholdings?
Yes. Each matter tracks structured missing-record categories and a withholding and redaction log, so you can see what is still outstanding before your next follow-up.
Does Recaran provide legal advice?
No. Recaran provides organizational, drafting-support, and informational tools. It is not a law firm, does not provide legal advice, and does not create an attorney-client relationship.
Are government records fees included?
No. Government records fees, postage, printing, and third-party charges are separate from any Recaran pricing.
Is my matter private?
Yes. Your matters are private to your account. Analytics operate on nonconfidential request metadata and operational patterns — Recaran does not publicly expose your private records or request contents.
Is Recaran only for Wisconsin?
Recaran is built on a strong Wisconsin foundation, including a Wisconsin clerk and custodian directory, and is designed for national expansion.
Are paid subscriptions currently active?
Not yet. Pricing is informational and reflects planned service tiers. Paid subscriptions and payment processing are not active during this phase.
How will Recaran use request analytics?
Recaran analyzes nonconfidential request metadata and operational patterns — such as outcomes, follow-up timing, fee patterns, and agency responsiveness. Some views are available today and others are in development; private record contents are never exposed.
Who is Recaran for?
It is built for anyone managing open-records requests: journalists tracking investigations, researchers assembling datasets, advocates monitoring government actions, legal professionals building case records, and engaged citizens holding local government accountable.
Can I export my data?
Yes. You can export your matters, communication logs, and analytics data in standard formats like CSV and JSON, allowing you to use your data in spreadsheets, databases, or other tools.
Get started
Public records should not require a private filing system.
Prepare stronger requests, preserve every communication, track every deadline, and manage the complete records process through one requester-side command center.
Built on a strong Wisconsin foundation and designed for national expansion.